How to Record a BHPH Account Sale in DealerCenter

DealerCenter DMS guide

Published September 26, 2026 | By Robert Hicks, Senior Portfolio Buyer

Before using Sell/Transfer Account

Do not use the sale action while you are only exporting data or requesting a valuation. DealerCenter's official instructions warn that finalizing the transfer permanently closes the account and prevents further payments or modifications. Confirm the legal buyer, final account list, amount received, sale date, cutoff procedure, and closing authorization first.

DealerCenter steps for a third-party sale

1. Open the BHPH account included on the final closing schedule.
2. Open Additional Actions at the top of the account page.
3. Select Sell/Transfer Account.
4. Choose the sale type Third Party. Use RFC only when the closing instructions specifically call for an internal related-finance-company transfer.
5. Read and confirm DealerCenter's warning that completing the action permanently closes the account.
6. Select the new lender. Add or verify the lender record if needed.
7. Review Amount for Sale. DealerCenter says this includes Down and Principal and provides an option to include the interest balance.
8. Enter Amount Received or the agreed discount so the system can calculate the corresponding value.
9. Confirm the sale date and all displayed values against the closing statement.
10. Click Save only when the account and figures match the final closing documents.

Verify the completed sale

DealerCenter says the account status will change to Sold and the transaction will be recorded in the Event Log. Review both. Then go to Reports, search for Account Sold Report, and run the report for the closing date or relevant range. Save the report with the closing reconciliation.

Reconcile the DMS to the closing schedule

Handle cutoff payments separately

The DMS entry does not by itself resolve payments received around closing. Follow the purchase agreement and closing instructions for pending ACH transactions, returned items, cash received at the lot, mailed checks, refunds, and payments posted after the cutoff. Keep a post-closing cash log until every item is allocated.

Preserve payment history before and after the sale

DealerCenter added the ability to print BHPH payment history to PDF or export it to CSV from the primary account view. Export the final history if the closing file calls for it, including any applied filters. Preserve enough detail to distinguish successful payments from reversals, refunds, chargebacks, and adjustments.

Software versions and permissions can differ

Menu labels, permissions, and available fields can change. If the sale option is missing, the account values do not match, or the action would close the wrong account, stop before saving and contact DealerCenter Support or the transaction closing contact. Do not substitute an improvised status change for the documented workflow.